Airbnb Guest Manual Template (The Digital Way in 2025)

Why Digital Guest Manuals Are Better Than PDFs

Remember when everyone used PDF guest manuals? Those days are over. Here's why digital guidebooks are the future:

• Mobile-friendly - Guests access everything on their phones
• Instant updates - Change WiFi password? Update once, everyone sees it
• QR code access - No apps to download, no PDFs to email
• Always accessible - Guests can't lose a digital link
• Analytics - See which sections guests actually read

What to Include in Your Airbnb Guest Manual

A great digital guest manual covers everything your guests need to know. Here are the essential sections:

1. Welcome Message

Start with a warm welcome. Make guests feel excited about their stay. Include a brief introduction to the property and neighborhood.

2. WiFi & Access Codes

This is what guests look for first. Make it prominent and easy to find. According to Airbnb's hosting guidelines, clear access information is essential. Include:

• WiFi network name and password
• Door codes or lockbox instructions
• Parking codes if applicable

3. Check-in & Check-out Instructions

Clear arrival and departure instructions prevent confusion and bad reviews. Be specific about timing and procedures.

4. House Rules

Set expectations clearly. Cover noise policies, smoking rules, guest limits, and pet policies if applicable.

5. Appliance Instructions

That coffee machine might be obvious to you, but not to your guests. Include quick guides for:

• Coffee maker, espresso machine
• Smart TV and streaming services
• Heating and air conditioning
• Washer and dryer

6. Local Recommendations

This is where you shine as a local expert. Share your favorite:

• Restaurants and cafes
• Grocery stores and markets
• Activities and attractions
• Emergency services and pharmacies

7. Emergency Contacts

Include your contact info, local emergency numbers, and nearby hospitals. Safety first.

Creating Your Digital Guest Manual in 2025

With HostGuide, you can create a professional digital guest manual in minutes. Here's how it works:

1. Sign up - Create your free account
2. Add property details - Enter your address and basic info
3. AI generates content - Our AI creates customized sections based on your location
4. Customize - Edit and personalize the content to match your style
5. Share - Get a QR code and shareable link for guests

Benefits of Using HostGuide

Unlike static PDF templates, HostGuide offers:

• AI-powered content - Location-specific recommendations generated automatically
• Instant updates - Change WiFi password once, all guests see it
• Mobile-optimized - Perfect on any device
• QR code access - Print and place anywhere in your property
• Multi-property management - Manage all your listings in one place
• Analytics - See which sections guests read most

Common Mistakes to Avoid

When creating your guest manual, watch out for these pitfalls:

• Too much information - Keep it concise and scannable
• Outdated details - Update WiFi passwords and local recommendations regularly
• Hard to find info - Make WiFi and door codes prominent
• No local tips - Guests love insider recommendations
• PDF overload - Digital is better than emailing large files

Frequently Asked Questions

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